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How to Phase In Your Fleet Tracking System to Get The Most Out Of It


I’m going to assume that after reading the last blog – “5 Questions You Need to Ask While Searching for a Fleet Tracking System”- you went out and bought one immediately. If that’s the case, you’re welcome, and this blog is for you.  If used correctly, fleet tracking can be an extremely beneficial tool for your company. That being said, the absolute worst thing you can do is buy a system and not use it to its full potential. By following these three implementation phases, you can make sure you’re using your system to the best of it’s abilities.

Phase 1: Work on the “Fleet” in Fleet Tracking

The first thing you want to do is label your vehicles. Separate them into groups or locations so you know exactly what you’re looking for and when you need to pull up your fleet on your screen. Don’t worry about anything else until you have the system looking exactly how you want it. Now keep in mind that some fleet tracking systems require you to call in for vehicle naming, location and group assignments. Do yourself a favor; if you need to call in changes, make sure you have them all listed before you go into the call. Name your vehicles what you call them in real life- this makes everything a lot easier when you’re looking at them on the screen.

Phase 2: Watch the Tracking and Learn From It

You got fleet tracking for a reason - you should get comfortable using it to your advantage. Take time with this step before you go into any other tools. Don’t drown yourself with technology until you feel comfortable. Most systems have live tracking- watch the routes your employees are taking and determine if that’s the most efficient route. Use this step as a way to step up your dispatching game; using just the tracking portion of your system will make a world of a difference. Tools like historical maps allow you to go back and see if everything that needed to be accomplished was or not. Get used to tracking your fleet before you go any further; are there inefficiencies you can fix? Do this before you move on to phase three.

Phase 3: Fleet Tracking Management

This is where you can add the management part into your system. There are tools that determine how long a vehicle was idle vs. how long it was driven, as well as how long it was stopped and when it needs a maintenance check. Get comfortable with these tools and what they do. Once you’ve done that, you can use the management to its full advantage. There is a reason these management tools are in your system: they make you better and more efficient. Use them. When looking at statistics of how fleet tracking can positively impact your company, those statistics are coming from people who are in these phases using the tools to their best ability. So, take your time, look at the numbers, and start cutting cost by using the reporting and history maps.

Please take into consideration that these three phases don’t happen overnight. It may take some time to get a grasp on what you’re seeing and what you need to do to make the appropriate changes. If you apply your system in these phases, you’ll be up and running with your new system in no time! If you're interested and want to learn more, as always we'd love to talk to you!